© Trackplan Software Limited
Trackplan helps you save time, cut maintenance costs, and stay compliant no matter the size or complexity of your estate. With unlimited users, full feature access, and constant upgrades, your facilities management just got a whole lot easier.
Initial Consultation
Fill out our easy form to schedule your free consultation and get connected with our team.
Custom Setup & Training
Our experts will help tailor your CAFM system to your exact needs and provide hands-on training for your team.
Launch and Optimise
Start using the platform immediately. We’ll support you as you go live and help fine-tune for peak efficiency.
About Us
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Looking for a Smarter Way to Manage Your Facilities and Compliance?
How It Works
Fill in our quick and easy form so we can connect and help you choose the right CAFM system for your team.
Streamline Your Maintenance with Confidence Using Cloud-Based FM Software
Discover a smarter, simpler way to manage maintenance across your estate. Whether you're in healthcare or higher education, our platform supports compliance, reduces costs, and enhances visibility. Built for teams who value efficiency and control.
Automated Task Scheduling
Real-Time Visibility
Cost-Saving Features
All-In-One Platform
Start smarter with expert-led setup and training for a limited-time offer to help your team hit the ground. Trackplan Software Limited is a leading provider of facilities management software, trusted by private and non-profit healthcare organisations and higher education institutions across the UK and beyond. We’ve helped countless estates teams digitise their maintenance processes, boost efficiency, and meet compliance standards with confidence.
With a modern, cloud-based platform, we bring together the latest in FM technology with smart energy insights and mobile-first access to give your team everything they need in one powerful tool. And with our transparent pricing and continuous upgrades, we’re with you every step of the way.
Our Service
Why Choose Us?
Works on Any Device
Simplifies Contractor Collaboration
Drives Compliance Proactively
Flexible, Transparent Pricing
Looking to Review Your Business Mobile Contracts?
Fill in our quick and easy form and let our team customise a mobile solution that works for you.
Built for Your Sector, Designed for Results
Innovating Facilities Management for Over a Decade
Simple Steps to Streamlined Maintenance
We understand the pressures facing facilities and operations teams in healthcare and education. That's why we've built a powerful CAFM software with mobile apps that simplifies job management, drives compliance, and improves team productivity.
Free 1st Month
We'll help you hit the ground running with expert-led onboarding and training-available for a short time only.
Testimonials
Trusted by Facilities—No Experience Needed
Trackplan CAFM Software
Offers a comprehensive suite of smart tools designed to streamline every aspect of your maintenance and facilities workflow. Built for busy estates and facilities teams, it delivers clarity, compliance, and cost-efficiency in one easy-to-use platform.
🔑Key Service Features:
📩 Easy Job Request & Helpdesk Access
Raise maintenance requests in seconds—whether from your team, contractors, or remote users. Requests can be approved, tracked, and automatically notified without needing user logins.
🗓️ Smart Work Scheduling
Assign and schedule jobs instantly using drag-and-drop calendars. Bundle tasks, avoid duplicate call-outs, and optimise contractor time.
📊 Customisable Dashboards
Get real-time visibility into maintenance performance through tailored dashboards built around your KPIs and team needs.
📋Organised Job Lists
See all jobs in one place with smart filters and colour-coded assignments. Export data to Excel for easy reporting and analysis.
🧾All-In-One Job View
Track progress, assign resources, add documents or alerts, and manage costs—all from a central job detail screen.
🔁 Planned Preventative Maintenance (PPM)
Automate recurring jobs across multiple sites and assets. Keep compliance on track with scheduled checks and instant job generation.
🏷️ Complete Asset Management
Store key asset details, documents, history, and QR codes in one place. Plan service schedules and monitor asset-level spend.
✅ Electronic Forms & Checklists
Design and use custom forms for inspections, meter readings, audits, or risk assessments—accessible via mobile or desktop.
🧩 Task-Based Project Management
Break larger jobs into smaller, trackable tasks with timelines and assigned resources. Ideal for project tracking and accountability.
💬 Quote Management
Collect, manage, and approve job quotes with ease. Enable competitive quoting across contractors to reduce procurement costs.
👷 Contractor Management
Onboard internal teams or external suppliers, track qualifications, and allow them to manage jobs directly via their own portal.
💰 Job Costing & Budget Control
Manage budgets by job or period, enter multiple costs quickly, and track financial performance across your estate.
⚙️ Custom System Settings
Tailor job types, categories, and notifications to suit your organisation's structure and workflow preferences.
🧑💼 Role-Based User Access
Control who sees what. Assign permissions by role, site, or job type, and colour-code views for clarity.
📱 QR Codes
Scan QR codes to raise requests, view asset information, carry out an inspection, complete a permit to work, manage parts & inventory and confirm contractors are on site.
📱 Mobile Apps For Everyone
Simple mobile apps for staff, managers, and engineers to raise and complete work orders and much more on the go.
Dean
Estates and Operations Manager in UK
Hospital & Health Care, 201–500 Employees
Used the Software for: 1–5 months ★★★★★ 5.0
Fantastic product which has transformed our FM environment
Comments:
Seamless experience from onboarding and training with [sensitive content hidden] through to mobilising and end use by engineers and external contractors.
Pros:
The extensive functionality of the product, endless features and usability.
Richard
Director Estates in the UK
Education Management, 501–1,000 Employees
Used the Software for: 1+ years ★★★★★ 5.0
Clear and simple CMMS
Comments:
Superb, I had searched the market for 12–18 months and couldn't find a product that worked "outside the box". This system is highly customisable, and I strongly recommend it.
Pros:
Trackplan has transformed the way we operate our complex estate; it has allowed us to centralise all elements of estate and facilities management, asset management and costings. It has allowed us to forecast budget spends and implement a longer-term maintenance replacement programme. Instructing jobs to internal and external contractors was simple, and we got their buy-in early doors.
Peter
Compliance Manager in the UK
Education Management, 5,001–10,000 Employees
Used the software for: 1–5 months ★★★★★ 5.0
Comments:
Fantastic experience; we spent nearly 2 years searching for a suitable replacement for our existing CMMS system. Having looked at more than 20 similar systems, Trackplan stood out for its potential transition from existing to the new, its many features and its good value. Trackplan has become much more than just a replacement CMMS system but a very useful reference tool, and while it's still early days in the setup for us, we are very excited about the cost and time savings this system has to offer.
Pros:
Easy to use, excellent customer support, easy implementation, adaptability, asset management.
Alan
Project Officer in Ireland
Hospital & Health Care, 201–500 Employees
Used the Software for: 2+ years ★★★★★ 5.0
KARE Facilities Department Trackplan Overview
Comments:
We are managing maintenance budgets better since the software was implemented over 3 years ago. The system also assists with regulatory reporting to governing bodies and identifying big spend areas and troublesome locations. Help is always at hand if issues are experienced, and the Trackplan team provides an excellent customer relations service.
Pros:
The software is easy to use and very user-friendly. Our Facilities Department finds that the system provides a complete solution in the total maintenance management of a large and diverse property portfolio from a general maintenance/refurbishment perspective. The fact that we can also look at integrating planned maintenance schedules on the system will benefit the organisation going forward.
Alan
Quality Systems Manager in UK
Education Management, 5,001–10,000 Employees
Used the Software for: 1–5 months ★★★★★ 5.0
Trackplan for College Buildings
Comments:
For some time now, we have been using our own in-house (Excel based) system for managing compliance and maintenance. We have been looking for a web based replacement for nearly two years. Trackplan ticked all the boxes and stood out on ease of use and pricing. Migration from our existing system is a breeze. Over 1200 room locations, 230 schedules, 4,700 assets to date, all migrated using Trackplan templates. Trackplan replaces our outgoing system but we have plans to use its extra features and have it to do so much more for us. Customer support has been excellent and the Dev team are open to making changes to accommodate the way we work.
Pros:
Easy to navigate. Easy to set up assets, schedules and Jobs. Very responsive customer support.
Colm
Building and Estate Manager in Ireland
Education Management, 501–1,000 Employees
Used the Software for: 2+ years ★★★★★ 5.0
An incredibly versatile software
Pros:
An incredibly versatile software that can manage a range of jobs across multiple teams and sites. Its ease of use for set up, additions and modifications makes it very attractive to the helpdesk administration and management. Trackplan FM has a range of features such job request link, QR code usage, forms, contractor management and purchase order request management and navigation through the desktop and mobile application is very intuitive. The management team are very responsive and proactive in both introducing new and enhancing existing features throughout the application via update releases at a greater frequency than would usually be expected. A very stable system frequently applauded by administrators, managers and technicians.
